Executive Assistant

The Saskatchewan Prevention Institute is seeking a full-time (1.0 FTE) Executive Assistance. The position is renewable upon confirmation of funding at the end of each fiscal year (April 1).

The Saskatchewan Prevention Institute is a provincial non-profit organization that works to reduce the occurrence of disabling conditions in children. Our goal is healthy children. The Prevention Institute strives for excellence in primary prevention and knowledge translation and exchange to reflect current best evidence and meet identified needs. As a member of the Prevention Institute team, you will be part of a healthy and effective work environment that is committed to professionalism, integrity, accountability, and teamwork. The Prevention Institute provides a flexible work environment, fostering a healthy work-life balance.

Nature and Scope

The Executive Assistant reports to the Executive Director and is responsible for providing administrative support to the Executive Director, Board of Directors, and staff. The Executive Assistant represents the Prevention Institute in communication with the public, stakeholders, and staff and is required to demonstrate the values of the organization and be a leader in effective communication and teamwork.
The Executive Assistant works closely with the Accountant, Office Administrator and Financial Clerk, Executive Director, and other staff on a regular basis.

The Prevention Institute’s office is located in Saskatoon and serves all areas of the province. The Executive Assistant will be expected to work in office, 37.5 hours per week.

Accountabilities – “What” Work Should be Completed

The roles and responsibilities of the Executive Assistant may change, as directed by the Executive Director, to best meet the needs of the Prevention Institute and programs.

Reporting to the Executive Director, the Executive Assistant is specifically accountable for:

  • Board support and coordination
  • Funder and partner relations
  • Internal and external communications
  • Quality assurance and copy-editing
  • Human resources
  • Office administration

Performance Competencies – “How” Work Should be Completed

The Executive Assistant will demonstrate the following behaviours (performance competencies) in carrying out their work:

  • Relationship Building
  • Teamwork and Collaboration
  • Communication
  • Continuous Learning
  • Service Orientation
  • Flexible and Adaptable
  • Initiative

Qualifications

  • Certificate or diploma from an accredited business college
  • 3+ years of related office experience
  • Proficiency in Microsoft Office programs and Outlook
  • Copy editing skills, with a strong understanding of grammar, spelling, formatting, and proofreading techniques
  • Strong organizational and time-management skills that reflect ability to perform and prioritize multiple tasks
  • Valid Saskatchewan Driver’s License.

Preference will be given to candidates who have:

  • familiarity with medical language and terminology; and
  • experience in an Executive Assistant or Senior Administrator role.

  • Starting Salary: The starting salary range for this position is begins at $47,000 – $51,000.

    To Apply:
    As an employer, the Prevention Institute believes that equity, diversity, and inclusion create a team that is best able to meet our goals. The Prevention Institute is committed to hiring and employment practices that provide equal opportunities and do not discriminate against any employee or applicant based on race, colour, sexual orientation, gender identity or expression, age, culture, creed, religion, nationality, political affiliation, union activity, marital status, disability, genetic information, or benefit eligibility.

    Position will be filled through assessment for the best candidate based on identified competencies (core and position), accountabilities, and qualifications/education requirements.

    Please send an application including a cover letter, sample of professional writing and references to:

    Lee Hinton
    Executive Director
    Saskatchewan Prevention Institute
    1319 Colony Street, Saskatoon, SK S7N 2Z1
    Email: info@skprevention.ca
    Phone: 306-651-4300
    Fax: 306-651-4301

Accountant

The Saskatchewan Prevention Institute is seeking accounting expertise with a part-time Accountant position available to begin immediately. Applications are being accepted by both individuals seeking employment and agencies that may provide the required accounting services through an external contract.

The Saskatchewan Prevention Institute is a provincial non-profit organization that works to reduce the occurrence of disabling conditions in children. Our goal is healthy children. The Prevention Institute strives for excellence in primary prevention and knowledge translation and exchange to reflect current best evidence and meet identified needs.

The Prevention Institute and its staff are committed to practices that uphold and reflect Relationship Building, Teamwork and Collaboration, Communication, and Continuous Learning.

The Prevention Institute provides a flexible work environment and a comprehensive benefits program to foster a healthy work-life balance and support employee’s professional development and growth.

Nature and Scope

Reporting to the Executive Director, the Accountant will be responsible for the accurate, timely, and effective recording, monitoring, filing, and reporting of all the financial records of the Saskatchewan Prevention Institute.

The position is located in an office environment in Saskatoon.

The candidate will be reliable, trustworthy, and have personal values that match those of the organization.

Specific Accountabilities

The Accountant works with the Executive Director and Prevention Institute staff to prepare, monitor, and report on core and program budgets and finances.

Accomplishing this involves the following accountabilities:

  • Budgeting and Financial Reporting
  • Financial Audit (internal preparation and work with external auditor)
  • Payroll, Benefits, and Remittances
  • Financial Management
  • Relationships (Internal and External)
  • Expertise and Skill (including proficiency with SAGE 300, understanding of generally accepted accounting principles, and others required by the position)

Performance Competencies

The Accountant will demonstrate the following performance competencies in their work:

  • Relationship Building
  • Teamwork and Collaboration
  • Communication
  • Continuous Learning
  • Initiative

Required Qualifications and Experience

  • A post-secondary degree, certificate, or diploma in a related discipline, such as Accounting or Finance, is required
  • 3+ years’ experience in accounting or financial management
  • Proficiency with SAGE 300, Microsoft Office, including Excel, and Microsoft Outlook

Preference will be given to candidates who have the following:

  • Experience in preparing financial statements and reports, including detailed variance analysis; preparing corporate tax returns; preparing payroll; completing reconciliations and journal entries
  • Experience providing financial and accounting support to multiple staff for the purposes of budget management
  • Previous work in the not-for-profit or charitable sector is an asset for the position

  • The Saskatchewan Prevention Institute requires the submission of a satisfactory criminal record check prior to employment.

    Salary Range

    The salary range is $60,000 to $75,750 (prorated to 0.5 FTE), with the starting salary dependent on experience and qualifications.

    To apply:

    As an employer, the Prevention Institute believes that equity, diversity, and inclusion create a team that is best able to meet our goals. The Prevention Institute is committed to hiring and employment practices that provide equal opportunities.

    Send a cover letter, resume, and three references to:

    Lee Hinton
    Executive Director
    Saskatchewan Prevention Institute
    1319 Colony Street, Saskatoon, SK S7N 2Z1
    Email: info@skprevention.ca
    Phone: 306-651-4300
    Fax: 306-651-4301

    Applications will be reviewed on an ongoing basis until the position is filled. Only those candidates chosen for interviews will be contacted.

Research and Evaluation Specialist

The Saskatchewan Prevention Institute is seeking a part-time (0.75 FTE) Research and Evaluation Specialist to begin April 1, 2024. The position is available until September 2024 with the possibility of extension.

The Saskatchewan Prevention Institute is a provincial non-profit organization that works to reduce the occurrence of disabling conditions in children. Our goal is healthy children. The Prevention Institute strives for excellence in primary prevention and knowledge translation and exchange to reflect current best evidence and meet identified needs. The Prevention Institute serves all areas of the province.

The Prevention Institute and its staff are committed to practices that uphold and reflect Relationship Building, Teamwork and Collaboration, Communication, and Continuous Learning.

The Prevention Institute provides a flexible work environment and a comprehensive benefits program to foster a healthy work-life balance and support employee’s professional development and growth.

Nature and Scope

Reporting to the Research and Evaluation Lead and Executive Director, the Specialist is responsible for collaborating on and implementing research and evaluation activities at the Saskatchewan Prevention Institute. The Specialist will conduct this work for the following programs: Sexual and Reproductive Health Program and Child Injury Prevention Program.

The Research and Evaluation Specialist will work closely with the other members of the Research and Evaluation Team and other staff on a regular basis.

The position is located in Saskatoon, SK.

Specific Accountabilities

Reporting to the Research and Evaluation Lead and Executive Director, the Specialist is specifically accountable for:

  • Review of Research and Evidence
  • Program and Project Evaluation
  • Knowledge Translation and Exchange
  • Skills and Expertise (such as best practices for research and evaluation activities and implementing principles of harm reduction and health equity)

Performance Competencies

The Research and Evaluation Specialist will demonstrate the following behaviours (performance competencies) in carrying out their work:

  • Relationship Building
  • Teamwork and Collaboration
  • Communication
  • Continuous Learning
  • Flexible and Adaptable
  • Initiative

Required Qualifications and Experience

  • Experience in knowledge translation and exchange, including the use of evidence-based information in decision making and resource development
  • Demonstrated experience working effectively in a team-based, collaborative environment

  • The Saskatchewan Prevention Institute requires the submission of a satisfactory criminal record check prior to employment.

    Salary Range

    The salary range for this position is $48,750.00 to $61,000.00 (prorated to 0.75 FTE), with the starting salary dependent on experience and qualifications.

    To apply:

    As an employer, the Prevention Institute believes that equity, diversity, and inclusion create a team that is best able to meet our goals. The Prevention Institute is committed to hiring and employment practices that provide equal opportunities.

    Send a cover letter, resume, and three references to:

    Lee Hinton
    Executive Director
    Saskatchewan Prevention Institute
    1319 Colony Street, Saskatoon, SK S7N 2Z1
    Email: info@skprevention.ca
    Phone: 306-651-4300
    Fax: 306-651-4301

    Applications will be reviewed on an ongoing basis until the position is filled. Only those candidates chosen for interviews will be contacted.